EDI 210: Motor Carrier Freight Details and Invoice
EDI 210 Definition
The EDI 210 transaction set is used within the transportation and logistics industry by motor carriers to provide an invoice to a shipper or consignee for freight transportation services. It details the charges for services rendered, including line-haul, fuel surcharges, and accessorial charges related to the shipment. The EDI 210 enables efficient billing and payment processes between carriers and their customers by standardizing the format and content of freight invoices.
What is EDI 210 Used for?
Motor carriers use the EDI 210 to electronically send freight invoices to shippers or consignees for the transportation services provided. The recipient of the EDI 210 can automate the processing of these invoices into their accounts payable system, facilitating quick and accurate payment for services rendered. This electronic exchange of invoice information helps to streamline billing operations, reduce paperwork, and improve cash flow management for carriers.
Key Elements of EDI 210
An EDI 210 document typically includes key elements to effectively convey freight invoice details:
- Transaction Set Header and Trailer: Marks the beginning and end of the EDI 210 document, encapsulating the freight invoice details.
- Invoice Header: Provides general information about the invoice, including invoice number, date, and payment terms.
- Carrier and Shipment Identifiers: Details about the carrier and specific shipment identifiers, such as the bill of lading number, pro number, and carrier SCAC code.
- Shipment Details: Information on the shipment, including origin, destination, shipment dates, and descriptions of the goods.
- Charges and Payments: Detailed breakdown of applicable charges for the shipment, including line-haul charges, fuel surcharges, and accessorial fees.
- Payment Terms: Information on payment terms and conditions, including due dates and payment methods.
Benefits of EDI 210
Utilizing the EDI 210 document offers several advantages:
- Efficiency: Streamlines the invoicing process by reducing manual data entry and paper-based billing, saving time and administrative costs.
- Accuracy: Enhances the accuracy of freight billing by providing detailed and standardized information on charges and services.
- Faster Payment Processing: Enables quicker invoice processing and payment, improving cash flow for carriers.
- Improved Dispute Resolution: Facilitates faster resolution of billing disputes by providing clear, detailed information on freight charges and services.
EDI 210 Document Example
Here’s a simplified example of what an EDI 210 might look like in raw data format:
ST*210*0001
B3**123456789*SCAC*20241130*12345.67*PPD*123456*BL123456
N1*SH*Shipper Name*1*123 Shipper Street*City*ST*12345
N1*CN*Consignee Name*2*456 Consignee Avenue*City*ST*67890
LX*1
L1*1*1000*LB*500.00*Freight Charge
L1*2**0*25.00*Fuel Surcharge
SE*7*0001
Guide to EDI 210 Terms and Elements:
- ST (Transaction Set Header): Initiates the EDI 210 document, identified by a unique control number.
- B3 (Beginning Segment for Carrier's Invoice): Provides basic invoice information, including the pro number, SCAC code, invoice date, and total charges.
- N1 (Name): Identifies the shipper (SH) and consignee (CN), including address information.
- LX (Assigned Number): A sequence number for a given transaction set within the document.
- L1 (Rate and Charges): Details the charges for the shipment, including freight charges and any accessorial charges.
- SE (Transaction Set Trailer): Concludes the EDI 210 document, ensuring completeness and accuracy.
This example is designed to give a basic understanding of how an EDI 210 document might look, including the types of information it conveys. Remember, the actual implementation might vary based on specific business needs and partnerships.
Optimize Your Freight Billing with Comparatio
Ready to enhance your billing accuracy and efficiency with EDI 210? Contact Comparatio today to discover how our EDI solutions can simplify your freight billing process, ensure accurate invoicing, and improve your financial operations.
